Why should you come to work for the Governor’s Office of Community Service?
It’s about the people, the things we get done, and our service-oriented mission. The Office of Community Service (OCS), also known as ServeMontana, provides people the opportunity to reach their fullest potential by recognizing, respecting, and engaging the unique backgrounds, experiences, and perspectives they bring to national service and community volunteerism. It’s about the impact that AmeriCorps makes in Montana communities every day. We are proud of our open, team-based, supportive and collaborative work environments. Learn more about OCS here.
Why should you live here?
Helena Montana is located in the beautiful Rocky Mountains and sits halfway between Yellowstone National Park and Glacier National Park. Helena offers an abundance of recreational opportunities including; camping, fishing, hunting, as well as world class mountain biking and hiking. Learn more about Helena here.
What other benefits can you expect from this opportunity?
Look HERE for a summary of our outstanding benefits. You’ll love what you see! Our benefits include:
- Work/life Balance
- Health Coverage
- Retirement Plans
- Paid Vacation, Sick Leave and Holidays (a combination of up to 38 per year!)
- Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify.
How would this position make an impact in your community?
The Governor’s Office of Community Service although administratively attached to the Department of Labor & Industry (DLI) has unique functions. Overseen by the Commission on Community Service, the Governor’s Office is a State Service Commission that administers and oversees AmeriCorps State grants in Montana with the goals to meet needs and develop contributors.
OCS encourages citizens of all ages and backgrounds to engage in national service and encourages organizations to involve AmeriCorps as a strategy to get things done for Montana’s people and places. OCS seeks to involve youth in the life and work of communities and works to promote, expand, and recognize community volunteerism for all Montanans.
This position is responsible for financial management, budgeting, reporting on federal grants for the Office, and for subrecipients as they apply, receive, and administer AmeriCorps grants. This position is responsible for establishing and maintaining professional relationships with diverse subrecipient staff and organizations such as nonprofits, state agencies, and others.
As the Fiscal Officer your duties will include:
- Office Financial Management – oversees budget and accounting systems for the office, including managing claims, payment, payroll and other financial activities to ensure accuracy, timeliness, and compliance. Develops, implements, and monitors the office budgets, including preparing budget projections, and interfaces with the Department of Labor & Industry fiscal division. Identifies and resolves accounting system errors and issues, including reconciling accounts, managing adjustments and documenting corrections. Cooperates with the Executive Director and Grants Manager to lead office management and meeting information requests, including ensuring accurate reports for the Commission on Community Service, fiscal notes during the legislative session, and more. Completes subrecipient contracts for department legal review.
Grant Fiscal Administration – manages federal, state, private, and in-kind funds and resources, including developing, implementing, and monitoring grant accounting and financial systems. Tracks financial activities of the Office and subrecipients, including federal and nonfederal resources, including determining allowability, reimbursement amounts, cost categories and repayments. Creates and maintains systems to gather and track financial reports and data. Reviews, approves and provides technical assistance to programs around operating budgets and reimbursement requests. Identifies, recommends, and implements new funding opportunities. Helps coordinate grant review processes, including budget reviews and funding recommendations. Coordinates grant closeouts, including reconciling long-term expenditures and ensuring all reporting requirements are fulfilled.
- Compliance and Performance Monitoring – monitors grant performance to ensure funds are administered in compliance with federal, state, and program requirements and objectives, including preventing, detecting, and enforcing instances of non-compliance. Ensure compliance with federal financial requirements by providing analysis, training, feedback, monthly reports, and strategies for improvement. Works with the Grants Manager/Program Officer to makes risk based onsite visits to all grant projects to observe service delivery and identify compliance and performance problems and successes. Develops grant financial plans including corrective actions to ensure grant program quality, compliance and cost-effectiveness.
What makes you the right person for this opportunity?
Your preparation for this opportunity could include a combination of relevant experiences including:
- Bachelor’s degree in business, public administration, accounting, economics or finance; and,
- Two years related experience
- Six years of directly related experience
- Federal grant administration and cost principles.
- Auditing, public relations, technical writing, and grant reporting.
- Legislative and administrative rule processes.
- Use logical, rational approach to decision making, making timely and responsive decisions, taking responsibility for decisions and involving others in the process when appropriate.
- Efficiency and financial management systems
- Cultivate stakeholder relationships and work cooperatively with various entities, groups and policy makers.
- Be flexible and see the opportunities in challenge
How would you let us know that you’re the right person?
Submit a cover letter and resume. Only electronic submissions will be accepted. Materials submitted but not requested will not be considered in the selection process.
In your cover letter, please answer the following question:
- Please describe your service ethic.
In your resume, include all work experience you have held that would help you qualify for this position, including duties and dates of employment (month & year - start & end) and hours per week. Starting pay is based on relevant education and experience. Pay is set based on what you submit at time of application.
*This position may be covered by a Voluntary Employee Beneficiary Association (VEBA)
A complete state application is not required; however, you will need to initiate the application and attach the cover letter and resume in order to be considered for this position. Failure to attach the cover letter and resume will result in your application being considered incomplete. Incomplete submissions will not be reviewed.
All documents for Veteran or Disability preference must be received or date stamped by the closing date. You will receive an email with instructions on how to submit such documents.
Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.
Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.
Salary: $47,386.00 - 62,392.00 Yearly
Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan
Number of Openings: 1
Employee Status: Regular
Shift: Day Job
Travel: Yes, 10% of the Time
Primary Location: Helena
Agency: Department of Labor & Industry
Union: 000 - None
Bargaining Unit: 038 - MFPE-Labor & Industry
Posting Date: Mar 3, 2021, 2:04:06 PM
Closing Date (based on your computer's timezone): Mar 21, 2021, 11:59:00 PM
Required Application Materials: Cover Letter, Resume
Contact Name: Office of Human Resources | Contact Email: email@example.com | Contact Phone:(406) 444-3710 The State of Montana has a decentralized human resources system and each agency is responsible for its own recruitment and selection process. An employee or applicant who needs a reasonable accommodation during the application or hiring process should contact the state agency human resources staff identified on the job listing as soon as possible or use the relay service by dialing 711. Montana Job Service Offices also offer support services including assisting applicants with submitting online applications. Montana State Government does not discriminate based on race, color, national origin, religion, sex (including pregnancy, gender identity, or sexual orientation), age, physical or mental disability, genetic information, marital status, creed, political affiliation, veteran status, military service, retaliation, or any other factor not related to the merit and qualifications of an employee or applicant.